How to: Have a Fundraiser Movie Event
With the proper planning and promotional tactics, fundraiser events can be enormous successes in raising money for a good cause. Having a movie party to secure funds is not only a clever way to maximize donations, but an amazing opportunity to have a great time with your community. The experience is rewarding for both the organizers and the contributors. There are boundless opportunities to receive many donations at such an event.
Where is the Event?
Be sure to select a location that can accommodate the number of people expected and the movie screen equipment. Restrooms and trash cans must be available. The comfort of all attendees should be a high priority. If there is no proper seating, supply chairs or let your guests know to bring blankets or lawn chairs to sit on. If you plan on having an outdoor movie showing, be aware of weather conditions that may conflict with your event. Wherever your location may be, there needs to be an efficient power supply that supports the movie equipment and other electronics using the same power. If you are unsure if your power supply will be strong enough, we provide portable power generators available for rental. For public events, remember to receive prior approval from local governments and research ordinances for noise violations.
Who is the Audience?
Planning ahead is vital to the success of your event. To begin, figure out who you want the intended audience to be. If the event is family-oriented, choose a film that is appropriate for children. Otherwise, consider a more mature movie for older guests to enjoy. Either way, your film choice should be one that will attract the most people to support your cause and attend your event. Given that you may be unsure of movie ideas, conducting an online poll is a great way to give your audience a choice of what they want to watch.
When is the Event?
The weekend nights of Friday and Saturday are the best times to hold a fundraiser movie event. People are usually free during this time of week and will be more available to attend the showing. If you want to hold an outdoor event during the day, be aware that lighting will conflict with the display on an inflatable movie screen. Consider renting an LED screen for an outdoor daytime event so that viewers will be able to enjoy the movie. It is recommended to choose a date at least a month in advance.
Complete delivery, set-up and removal for your fundraiser event.
Screens for Your Fundraiser Movie Event
We offer both inflatable and LED screen rentals. Prices vary depending on your location, screen equipment, and length of event.
Inflatable Movie Screens
Our fleet of inflatables are the best quality of screen that you can rent at an affordable price. Whether your fundraiser movie event is indoors or outdoors, there is an inflatable screen for everyone to enjoy. Our assortment of inflatable screens have a seamless viewing surface and can be blown up in minutes. We’ll be sure to get everything up and running before the suggested start time. Experienced technicians will be present for the duration of the event and will set-up and take down equipment. At every event, we bring high-definition speakers that will knock your socks off and a theatrical projector with a crystal-clear display. For optimal viewing, an inflatable event should take place in a setting with minimal lighting and winds of under 15 mph.
100 guests | 10 cars
250 guests | 50 cars
500 guests | 75 cars
750 Guests | 100 Cars
1500 guests | 150 cars
3000 guests | 250 cars
If you want a screen that can display day or night in almost any environment, renting an LED screen is the best option for you. Using electroluminescent technology, our LED screens generate light safely and effectively at any time of day. Hence, it isn’t a problem if you want to celebrate day or night. Our panels and trailers are rated IP65, which means they are both rain and dust proof. All of our mobile LED trailers have onboard generators used to power the display. Therefore, no power supply is needed. Similar to our inflatable screens, our fleet of LED screens come in a variety of dimensions for a variety of crowd sizes. Event technicians across the country are available to bring our LED trailers anywhere for you to have a memorable fundraiser movie event.
8' x 5'
50 guests | 10 cars
12' x 7'
100 guests | 20 cars
15' x 8'
250 guests | 50 cars
17' x 10'
450 guests | 70 cars
23' x 13'
700 guests | 90 cars
Making Your Fundraiser a Success
Promoting Your Fundraiser Movie Event
Advertising online is the best way to spread the word and draw attention to your fundraiser movie event. Use social media and send out invitations to guests. Make clear the fundraising effort, location, start time, admission fee, and any other important information on advertisements. To build up anticipation, post frequently on social media and let followers know how many days are left until the movie.
Raising Money for Your Fundraiser Movie Event
Charging an admission fee and having a concession stand are some of the most lucrative ways to raise money at your fundraiser movie event. Depending on what you have to offer, the ticket price should not scare away people from attending. Generally, somewhere between $4.00 and $8.00 is a reasonable price for a ticket. Imposing different prices for age groups is a great option for a family event. Experience has found that offering a discounted price for advance ticket sales and a higher price at the door will give your potential clients an incentive to buy their movie tickets early. Receiving ticket sales in advance allows for insight on how many will be attending, better concession planning, and funds to pay for necessary supplies.
Organizing Departments for Your Fundraiser Event
In order to have a successful fundraiser movie event, it is important to have workers who are on the same page and responsible for their own tasks. The best way to achieve this is by organizing departments. For your event, the departments should be:
- Operations Department
- Promotions Department
- Set-up Crew
- Box Office Department
- Ticket Booth Department
- Concession Preparation Department
- Concession Sales Department
- Clean-up Crew
By forming a dedicated team and having proper preparation, your fundraiser movie event will be one to remember. If you are wanting a more extensive guide on how to throw your own fundraiser movie event, click the button below to download the "FunFlicks® Fundraising Guide."
WELL WORTH IT! The technician sets everything up and stays on sight in the event there are any technical difficulties. He was very friendly and came way ahead of time to ensure he had everything he needed for the event to begin on time. All in all, we were VERY pleased!
The whole process was easy. Emily was fantastic with her information back to me, and Jose was phenomenal on site, he was kind, pleasant, and very proficient in his job. We will definitely be using FunFlicks again!
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